What should be done to a user account after an employee leaves an organization?

When an employee leaves an organization, the best practice is to disable their user account, review it for data retention, and then proceed to delete it after ensuring that all necessary data has been preserved and complied with retention policies. Disabling the account immediately secures it against any potential misuse while the organization assesses what to do with the data associated with that account.

Reviewing the account for data retention allows the organization to determine if any critical information needs to be saved or archived according to internal policies or legal compliance. This step ensures that valuable data is not lost and can be referenced if needed in the future. Finally, after the review, if there are no outstanding data needs, the account can be deleted to maintain clean and secure user management practices. This comprehensive approach protects the organization while ensuring compliance with data retention policies.